Website privacy policy

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Document overview

This privacy policy template can be easily edited for the website of any Irish business or organisation.

It helps you comply with data protection law, notably the Data Protection Act and General Data Protection Regulation or GDPR. It has also been designed to give reassurance to your website visitors that you take issues of privacy seriously.

We provide this document for download and use completely free of charge.

Compliant with the latest law
Document propertied
Document properties
  • Length:14 pages (1220 words)
  • Available in:
    MsWordMicrosoft Word DOCXApple pagesApple PagesRTFRTF
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writing in plain english
Written in plain English

We avoid legal terminology unless necessary. Plain English makes our documents easy to understand, easy to edit and more likely to be accepted.

Guidance notes included

You don’t need legal knowledge to use our documents. We explain what to edit and how in the guidance notes included at the end of the document.

Support from our legal team

Email us with questions about editing your document. Use our Lawyer Assist service if you’d like our legal team to check your document will do as you intend.

Up to date with the latest law

Our documents comply with the latest relevant law. Our lawyers regularly review how new law affects each document in our library.

About this privacy statement template

Most businesses and organisations collect data about the people who visit their websites.

Often it is clear to visitors what data is collected and when it happens, for example, when they request that you send them information about your products or services. However, at other times, it might be less obvious, such as when you track their browsing behaviour to measure website and page performance.

From May 2018, the General Data Protection Regulation or GDPR comes into force. This aims to harmonise data protection law across the European Union and strengthen the rights of individuals to know what personal data about them is collected, used and managed.

This template provides the basis for your own privacy policy in a way that allows you to show that you comply with every aspect of the law.

Editing the template

Your privacy statement should reflect the way that your business or organisation collects and uses data.

Although this will differ from organisation to organisation enough to make each privacy notice unique, there are common elements to every policy.

By giving you options for wording these common situations, we hope that we have done as much of the work for you as we can.

However, you will need to spend time editing this policy template. There are advantages to this.

While considering how data is collected, used, and managed, the task of editing should prompt you to think about data handling processes might need to change. For example, you might need to separate access to different types of information.

One aspect of the GDPR that has caught the headlines is the ability of a supervisory body (the Data Protection Commissioner or DPC in Ireland) to hand out large fines for non-compliance.

Based on past action, our opinion is that the DPC is unlikely to use its full powers against smaller businesses and organisations from day one. More likely, a warning will be issued before a fine with time to make good, especially if it can be shown that there was an intention to comply with the law.

Your privacy statement is likely to be the first thing that the DPC will consider when judging whether you have made an attempt to comply with the GDPR and other law. A well written notice is therefore likely to reduce the likelihood of immediate punitive action.

Free to use

We provide this template completely free of charge.

We don't ask you to acknowledge our copyright in it, mention us in any way or link to our site in return for using it.

Features and contents

The document is written in plain language that is visitor friendly, and structured so that it is both easy to read and easy to edit.

The first part of the privacy notice explains the legal bases you have chosen for processing different types of information and how these types are used.

The second part deals with specific uses – less designed to comply with the GDPR and more for the purposes of reassuring customers and protecting you under different law (for example, regarding copyright).

The third part sets out requirements under GDPR once again: whether data is shared with other organisations; how it can be reviewed; and other miscellaneous matters.

In places we have provided a number of options, where you choose the most appropriate and delete the others. In other places, we have provided ideas and the most common scenarios. The notice may require a little customisation to reflect fully your policy, but because it is written in plain English, editing it is easy.

This notice can be used by a wide range of types of business and non-profit organisations. Examples of those currently using it include:

  • accountants, solicitors and other business consultants
  • e-commerce sites
  • service providers such as career development coaches and fitness trainers
  • blogs and information sites
  • web hosting providers
  • hotels
  • community projects
  • not for profit organisations and charities

The contents of the document cover:

  • Categories of information collected and used, organised by the legal basis for use
  • Visitor contributed content
  • Payment and other financial information
  • Cookies
  • Other personal identifiers from browsing activity
  • Advertising, including use of remarketing
  • Data transfers and processing outside the EU
  • Access to personal information
  • Removal of personal information
  • Data retention
  • Complaints
Sample website privacy policyFront cover

Recent reviews

Great Service
21 April 2024
I strongly recommend Netlawman for their professionalism and efficiency. I had a great experience!
Hafedh Ridene
Highly Recommended
20 January 2023
I started using Netlawman many years ago and have recommended to many a business.

If you are investing a lot of money in a website then you need the proper legal advice and just a copy paste from another website.
Paul Masterson
Exactly Right
04 December 2022
I'm a sole trader and this service is exactly what I needed. Really easy to set up and follow. Highly recommend to anyone looking for a privacy policy for their website.
Anne Collins
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Complete the document template yourself using our guidance notes
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  • okDetailed guidance notes explaining how to edit each paragraph
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Support from our legal team during and after editing
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  • okDetailed guidance notes explaining how to edit each paragraph
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  • ok
    Review of your edited document by our legal team including:
    • reporting on whether your changes comply with the law
    • answering your questions about how to word a new clause or achieve an outcome
    • checking that your use of defined terms is correct and consistent
    • correcting spelling mistakes
    • reformatting the document ready to sign
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