Although this document cannot magically absolve you from the risk of data mismanagement, it is a giant first step. Informing your visitors and customers (and other parties) about the data you collect about them is a requirement. A privacy notice is a simple way to comply, but a good privacy notice goes further. It is prime evidence to everyone with whom you deal that you take confidentiality seriously. That can help increase the trust that visitors and customers have in your business and boost their confidence in using your services or buying from you.
The law in this privacy notice
This document complies with Irish law, including the Data Protection Legislation. (Note that having a privacy notice is just part of the requirements for compliance with the Data Protection laws).
Privacy notice features and contents
There are 29 paragraphs in the document. In places we have provided a number of possibilities, where you choose the most appropriate from the menu and delete the others. In other places, we have provided ideas and the most common scenarios, but the notice may require a little customisation to fully reflect your business.
The notice is drawn around:
covering you for compliance with the Data Protection Act 1988 and 2003;
protecting you from claims that you have misused data;
reminding you how to avoid contravening the Irish Data Protection Legislation;
providing re-assurance to your customers or clients;
maintaining a professional but friendly image.
The contents of the document cover:
categorisation of different types of information and how you use them;
how you collect, use and store financial information;
information security and data retention;
collection of information by other means (such as telephone calls and e-mails);
compliance with the law and disclosure to government;
processing data outside the Ireland;
review, removal and update of collected data;
third party advertising;
the use of the site by children.
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Guidance notes included - prior legal knowledge is not required
Comprehensive guidance notes, written by the author of the document, are included. These notes ensure that you don’t need to be a lawyer or have knowledge of the law to understand which paragraphs you should edit to complete the privacy notice.
Minimal editing required
Paragraphs have been written to stand alone from each other. Removing one that isn’t applicable to your circumstances doesn’t affect the standing of any other in the notice.
Plain language minimises future disagreements
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This document is drawn and maintained by Net Lawman. It is real law in plain English.